Mandatory requirement for doing business with UNOPS
As a condition of doing business with UNOPS, it is necessary that vendors, their subsidiaries, agents, intermediaries and principals cooperate with the Office of Internal Oversight Services (OIOS) of the United Nations, UNOPS Internal Audit and Investigations Group (IAIG) as well as with other investigations authorized by the Executive Director and with the UNOPS Ethics Officer (during preliminary reviews in line with UNOPS whistle blower policy) as and when required. Such cooperation shall include, but not be limited to, the following: access to all employees, representatives, agents and assignees of the vendor; as well as production of all documents requested, including financial records.
Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNOPS to repudiate and terminate the contract, and to debar and remove the vendor from UNOPS’s list of registered vendors.
Vendor sanctions policy
UNOPS is a steward of public funds and therefore both UNOPS and its vendors must adhere to the highest ethical standards, both during the bidding process and throughout the execution of a contract. UNOPS has zero tolerance for proscribed practices, including:
- Corrupt practice: the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party
- Fraudulent practice: any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation
- Coercive practice: an act or omission that impairs or harms, or threatens to impair or harm, directly or indirectly, any party or the property of the party to improperly influence the actions of a party
- Collusive practice: an arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party
- Unethical practice: Conduct or behaviour that is contrary to the conflict of interest, gifts and hospitality, post-employment provisions or other published requirements of doing business with UNOPS
- Obstruction: Acts or omissions by a vendor that prevent or hinder UNOPS from investigating instances of possible proscribed practices
Vendor Review Committee
The UNOPS Vendor Review Committee (VRC) is the technical administrative body internal to UNOPS tasked with considering allegations made against UNOPS vendors. When the VRC determines that the IAIG has provided information that one or more vendors has engaged in one or more of the aforementioned practices, the VRC will make a recommendation to the Executive Chief Procurement Officer (ECPO) regarding vendor eligibility. The options for possible sanctions include:
- Censure: A letter of reprimand of the vendor’s conduct. Censure does not affect the vendor’s eligibility, but its existence will be an aggravating factor for imposing sanctions in future proceedings.
- Ineligibility or Debarment: A formal declaration that a vendor(s) has become ineligible for a period of time to (a) be awarded and/or to partake in UNOPS contracts; (b) conduct new business with UNOPS as agent or representative of other Vendors; (c) partake in having discussions with UNOPS regarding new contracts. Exceptionally, the VRC may recommend that the vendor’s debarment be permanent.
- Other Sanctions: The VRC may recommend other sanctions that it finds appropriate to the circumstances at hand, including reimbursement or subjecting future contracts to special conditions.
For further information on UNOPS vendor sanctions policy, please consult Organizational Directive 41 and the related Administrative Instruction.
UNOPS Contracts for Works
UNOPS Contracts for Goods
UNOPS Contracts for Services
UNOPS procurement policies
Procurement in the United Nations system is governed by the established regulations and rules of each United Nations organization. The regulatory framework of UNOPS procurement policies and procedures is set out in the UNOPS Procurement Manual. A summary of UNOPS procurement policies is presented on the Procurement Policies page of this website.
United Nations procurement policies
In addition to the regulations and rules specific to individual organizations, all entities in the United Nations system follow common guidelines, as set out in the General Business Guide for Potential Suppliers of Goods and Services with Common Guidelines for Procurement by Organizations in the United Nations System. In addition, UNOPS promotes supporting agreements and guidelines, such as the United Nations Global Compact and the United Nations Code of Conduct for Suppliers.
The United Nations Procurement Practitioners Handbook provides a broader, descriptive account of good procuring practices in the United Nations system.
Please read the year end letter for 2013 by Therese Ballard, Director of the Sustainable Procurement Practice Group.
Suppliers perceiving that they have been unjustly or unfairly treated in connection with the solicitation, evaluation, or award of a contract may lodge a complaint directly with the UNOPS General Counsel, Mr James Provenzano, at email@example.com.
Personnel involved in the procurement activity will not participate in the review of the protest but may only be consulted for clarification at the General Counsel’s discretion. The response issued by the General Counsel will reflect the final formal position of UNOPS on the matter. Thus, UNOPS ensures an independent bid protest process for all suppliers.
Publicity and use of the name, emblem or official seal of the United Nations or UNOPS
Vendors are reminded that United Nations General Assembly resolution 92(1) 1946 restricts the use of the name and emblem of the United Nations and UNOPS.
Vendors shall not advertise or otherwise make public for purposes of commercial advantage or goodwill the fact that they have a contractual relationship with the United Nations or UNOPS.
Furthermore, vendors shall not in any manner whatsoever use the name, emblem or official seal of the United Nations or UNOPS, or any abbreviation of the name of the United Nations, in connection with its business or otherwise without the written permission of the United Nations or UNOPS.