UNOPS communicates its business opportunities by using different solicitation methods, which include shopping, request for quotation (RFQ), invitation to bid (ITB) or request for proposal (RFP). These methods are used to solicit offers from suppliers.
RFQ: Informal method of solicitation. Suppliers are requested to submit a quotation for the provision of goods, services or works. Normally used for standard, off-the-shelf items, where the value of the procurement falls below the established threshold for formal methods of solicitation (less than $50,000). The evaluation method used is 'lowest priced, most technically acceptable offer.'
ITB: Formal method of solicitation. Suppliers are requested to submit a bid for the provision of goods, services or works. Normally used when the requirements are clearly and completely specified. The evaluation method used is 'lowest priced, substantially compliant offer' and is used for high-value procurement (more than $50,000).
RFP: Formal method of solicitation. Suppliers are requested to submit a proposal for the provision of goods, services or works based on the specifications, statement of work or terms of reference included in the solicitation documents. Normally used in cases where the requirements are complex, cannot be clearly or completely specified, and where detailed technical evaluations are to be performed and/or where pricing or cost may not be the sole basis of award. RFPs are conducted through a 'two-envelope' system, by which technical and financial proposals are submitted separately. The evaluation methodology applied is 'cumulative analysis of technical and financial proposals' and is used for high-value procurement (more than $50,000).
UNOPS solicitation methods may also be preceded by a sourcing exercise, which helps UNOPS to identify suitable suppliers that could provide required goods, services or works. UNOPS sourcing methods are request for information (RFI), expression of interest (EOI) and pre-qualification (PQ).
Various types of competition may be used, depending on the value of the procurement, market conditions and other factors, namely open competition (publically accessible to all vendors, UNOPS default method of competition), limited competition (accessible to a restricted number of vendors previously short-listed typically through a previously openly advertised EOI or PQ process) and direct contracting (sole-sourced from one supplier).
The majority of UNOPS business opportunities are competitively tendered to provide equal access and fair opportunity to our suppliers to compete for contracts for required goods, services or works. These opportunities are posted in the form of tender notices on the United Nations Global Marketplace (UNGM).
Almost all UNOPS business opportunities require that suppliers submit their offers through the UNOPS eSourcing system which is integrated with UNGM. UNOPS requires all of its prospective suppliers to register in UNGM at the 'Basic' registration level, which is a self-registration process. This is required in order to submit an offer using the UNOPS eSourcing system.